Ordering & Payment Information

Important Notice

We are currently experiencing unpredictable changes in lead times from our suppliers for various parts and components we use, which then impacts what we supply to you. We ask that you please bear with us as we adapt to a constantly changing landscape, and we thank you for your continued support!

If you have any questions, feel free to contact our Sales team by phone at 802-527-2343 (Monday thru Friday 8am-4:30pm), or by email at sales@med-associates.com

Requesting A Quote

To request a quote:

  1. Navigate to each product's page
  2. Select options in the drop-down menus (if applicable)
  3. Add a comment if desired
    1. Communicate a question or modification idea!
  4. Select how many units you would like
  5. Click "Add to Quote".
    1. This will add the item(s) to your "My Quote Request" cart. A notification of your addition will appear in a text box above the category header.
    2. If you continue browsing, your quote request is always accessible via the top right corner of the screen.
  6. When you're ready to submit:
    1. Navigate to the "My Quote Request" page, modify quantities if desired
    2. Click the blue button labeled "Complete Quote"
  7. Fill out your information, then click the blue button labeled "Request Quote"

...then a member of our Sales team will review the request, and will respond with either questions or a formal quote.

Payment Options

Pay With a Check in US Dollars

Mail your check and a copy of your Invoice to:

Med Associates, Inc.
Attn: Accounts Payable
Georgia Regional Industrial Park
166 Industrial Park Road
Fairfax, VT 05454

Wire Funds Directly to Our Bank

Customers wishing to pay by wire transfer can request our wire transfer instructions and form by contacting our Sales Team by phone at 802.527.2343 or by completing or Contact Sales form.

Please Note: There is a $50 banking fee for wire transfers that must be incorporated in the amount being transferred, plus any fees charged by your local bank.

Pay by Visa, MasterCard, Discover, or American Express

Please be prepared to provide us with the following details:

  • Card number.
  • Expiration date.
  • Name as it appears on the card.
  • Card security code.
  • Complete billing address associated with the card.
  • Contact phone number and email address.

Credit card receipts will be emailed directly to the contact given above.

Place an Order

Please Note: Minimum order amount is $25.

Credit Card Orders

We accept Visa, Mastercard, American Express, and Discover. To place a credit card order, call our Sales Team at 802.527.2343

If you have any questions, please contact our Sales Team.

Purchase Orders

We accept Purchase Orders with the Payment Terms: NET 30 and Freight Terms: Pre-Pay and Add from most United States institutions with approved accounts.  Please fax your Purchase Order to 802.524.2110, contact our Sales Team online, or use our PDF order form to place an order.

Payments for purchase orders can be made by bank wire transfer, a $50.00 banking fee applies to all wire transfers (contact sales for a Wire Transfer Form prior to transferring funds) or send a check in US dollars for the full order amount, including packing/shipping charges.

Please Note: Please do not mail your PO through regular mail service, as this results in substantial processing delays.

Pro-Forma Invoices

We are happy to provide Pro-Forma Invoices for customers who require one. Please follow these steps to obtain a Pro-Forma Invoice:

  1. Request a pro-forma invoice by faxing our office at 802.524.2110 or contact us online. Be sure to include:
    • The name and quantity of the products you wish to order.
    • Complete shipping and billing information.
    • Return fax number or email address.
    • Your phone number in the event that we need to contact you for verification purposes.
  2. A pro-forma invoice will be e-mailed or faxed, to you and will state the exact amount due.
  3. In most cases the Pro Forma Invoice must be paid in full prior to releasing your order for shipment. If you have questions about the pre-payment terms required for Pro Forma Invoices, please contact our Sales Team online or by phone at 802.527.2343 to discuss your particular situation.

Payments against a Pro Forma Invoice can be made by bank wire transfer, a $50.00 banking fee applies to all wire transfers (contact sales for a Wire Transfer Form prior to transferring funds) or send a check in US dollars for the full order amount, including packing/shipping charges.